To Presenters and Chairs

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To Presenters and Chairs

1.
Presentation Format

1)
Oral Presentation
① Please make a PC-based presentation.
② Presentation Method: Please refer to “2. PC-based Presentations”
Session Presentation
Time		 Presentation
Data Language		 Presentation
Language
Keynote Lecture from ASCO President KL-ASCO Please follow the instructions of the chairs.
(Informed by the secretariat prior to the congress)
ASCO-JSCO Joint Symposium ASCO-JS
Keynote Lecture from ESMO President KL-ESMO
ESMO-JSCO Joint Symposium ESMO-JS
ASCO/JSCO Fellow Peports AJFP
Educational Symposium PESY
Special Symposium PSP
Organ's Symposium OSY
Cross-cutting Symposium CCSY
JSCO2025"Frontier" FR
Encore Session EN
International Oral IO 6 minutes talk and
2 minutes Q&A		 English English
2)
Poster Presentation
① Please make a paper-based poster presentation.
② Presentation Method: Please refer to “3. Poster Presentations”
Session Presentation
Time		 Presentation
Data Language		 Presentation
Language
International Poster Session IP 5 minutes talk and
2 minutes Q&A		 English English
Poster Discussion P Japanese or English Japanese or English

2.
PC-based Presentations

1)
Data Registration
・ Presentation data for all session rooms can be submitted at either one of PC Preview Centers.
・ After previewing your data, please come to the “Next speaker's seat”, that is located at the left-front row of each session rooms at least 20 minutes before your presentation, and notify the staff at the operator desk about your arrival.

 

[ Location ]
・ PC Preview Center 1：PACIFICO YOKOHAMA Conference Center, Lobby, 1F,
・ PC Preview Center 2：PACIFICO YOKOHAMA Annex Hall, Lobby, 2F,
[ Opening Hours ]
October 16 (Thu.) 7：30-18：00
October 17 (Fri.) 7：30-18：00
October 18 (Sat.) 7：30-15：00
2)
Preparation of data
Widescreen (16:9) is recommended for the slide size. (4:3 slides can 　also be used.)
A)
To those who bring presentation data on recording media
① Acceptable media: USB flash memory
※ Please scan your media using anti-virus software with the latest definition file, and bring it with you after confirming it is virus-free.
※ MO, FD, ZIP and Blu-ray will not be accepted.
② Please bring your own laptop if your presentation data exceeds 1 GB.
③ Windows 10 and PowerPoint 2016/2019/2021 can be used for presentations.
④ If your data was made on a Mac, please bring your own laptop.
Although your data might work on a Windows PC, it could be garbled.
⑤ Please use the following standard fonts bundled in the OS.
Times New Roman, Arial, Arial Black, Arial Narrow, Century,
Century Gothic, Courier New, Georgia
⑥ "Presenter View" cannot be used due to facilitation of the session and constraints of the podium space. If you need a presentation manuscript, please print it out in advance and bring it to the podium.
⑦ If you are using audio and video in your presentation, please notify the PC Preview Center staff when previewing your data.
※ All related data must be stored in the same folder.
※ Please bring your own PC as a backup.
※ For Windows users, please bring a video file which can be played using the codecs bundled with Windows 10 (OS) and Windows Media Player 12. (MP4 or WMV format is recommended.)
⑧ The first page of your presentation data will be projected on the screen with the Slideshow setup when your presentation begins. The Slideshow can be controlled by using the keyboard and mouse on the podium. The data will be deleted in a responsible manner after the meeting ends.
B)
To those who bring their own laptop
① The PC Center will provide HDMI cables. Please make sure to bring connectors other than the above (e.g., Mini Display Port, USB Type C).
② Please name your presentation data as “(abstract number) (name) (venue number)”.
(Example: WS2-2 Ganchi Taro 3)
③ If you are using audio and video in your presentation, please notify the PC Preview Center staff.
④ Please remove screensavers, power saving settings in advance.
⑤ Please make sure to bring an AC power cable.
⑥ Please come to the operator desk at the front-left row of the session room and hand your laptop to the operator at least 20 minutes before your presentation. (You may do so even during the presentation of your previous presenter.) The staff will connect a cable and check the external output.
⑦ The first page of your presentation data will be projected on the screen with the Slideshow setup when your presentation begins, so please use the monitor, keyboard, and mouse setup on the podium during your presentation. Your laptop will be placed on the operator desk and connected with the USB connector for a keyboard and mouse. The slideshow can be remotely controlled by using the keyboard and mouse on the podium.
⑧ "Presenter View" cannot be used due to facilitation of the session and constraints of the podium space. If you need a presentation manuscript, please print it out in advance and bring it to the podium.
⑨ Please be sure to bring a backup of your presentation.
⑩ After your presentation, please come to the operator desk as soon as possible to receive your laptop.

3.
Poster Presentations

1)
Poster Panel Instruction
① The poster panel, as illustrated below, will be provided for each presentation.
② The poster number will be displayed at the left-top side of the panel (20cm x 20cm). Please prepare your abstract title, author's name and affiliation (70cm x 20cm) on the right-top side.
③ Please prepare your poster W90cm x H170cm, at maximum.
④ Any posters remain displayed on the panel after the removal time will be disposed by the congress secretariat.
2)
Display / Presentation Schedule
Poster Number Date Mounting Viewing Discussion Removal
P1-1～P17-5
IP1-1～IP2-5		 Oct 16 (Thu.) 8：00～10：00 10：00～15：00 15：00～16：05 16：05～17：00
P18-1～P35-4
IP3-1～IP4-7		 Oct 17 (Fri.) 8：00～10：00 10：00～16：00 16：00～17：00 17：00～18：00
P36-1～P53-5
IP5-1～IP6-5		 Oct 18 (Sat.) 8：00～9：30 9：30～10：30 10：30～11：35 11：35～13：00
3)
Presentation Method
① The presentation and discussion will be taken place with chairs.
② Please come in front of your poster at least 10 minutes before your session.

4.
Disclosure of COI (Conflict of Interest)

Please be sure include your COI slide. For details;
https://www.jsco.or.jp/eng/about/articlesofassociation_coi.html
COI Disclosure Sample Form
If there is a state of conflict of interest requiring disclosure If there is no state of conflict of interest requiring disclosure
COI Disclosure Sample Form
(4:3 Ver.)		 COI Disclosure Sample Form
(4:3 Ver.)
COI Disclosure Sample Form
(16:9 Ver.)		 COI Disclosure Sample Form
(16:9 Ver.)

5.
About photographing presentation slides and posting them on social networking sites:

At the 63rd Annual Meeting of the Japan Society of Clinical Oncology, presentations will be posted on the official X, Instagram, Facebook and may be photographed for personal social media usage. Please clearly mark “DO NOT POST” on the slides and posters that you do not wish to be photographed or distributed. If not marked, please note that it may be posted in the social media.

6.
To Chairs

Chairs are requested to take their seats at the front-right row of each session room at least 20 minutes before the session starts. The venue director will confirm your name and inform you of the information of the session if needed. Progress will be at your discretion, but please ensure punctuality.