To Presenters, Moderators and Chairpersons

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To Presenters

  1. Presentation Formats
    1) Chairman’s Lecture (CL), Congress President Lecture (CPL), Prof. Komei Nakayama Prize Winner Lecture (NK), Special Lecture (SL), Keynote Lecture (KL), Joint Symposiums (JSY), 6th International Conference of FACO (FACO), Special Symposium (SSY), Symposium (SY), Panel Discussion (PD), Luncheon Seminar (LS), Evening Seminar (ES), and Sponsored Symposium (SSY)
    • Please make a PC-based presentation.
    • Presentation Time: Please follow the instructions of the chairs.
      (Informed by the secretariat prior to the congress)
    • Presentation Method: Please refer to “2. PC-based Presentations”.
    • Presentation Language: Japanese or English / Please follow the instructions of the chairs.
    2) Plenary Session (PS) -The selected abstracts session-
    • Please make a PC-based presentation.
    • Presentation Time: 9 minutes talk and 2 minutes Q&A
    • Presentation Method: Please refer to “2. PC-based Presentations”.
    • Presentation Language: English
    3) Oral Session (O)
    • Please make a PC-based presentation.
    • Presentation Time: 6 minutes talk and 2 minutes Q&A
    • Presentation Method: Please refer to “2. PC-based Presentations”.
    4) Poster Session (P)
    • Please make a paper-based poster presentation.
    • Presentation Time: 5 minutes talk and 2 minutes Q&A
    • Presentation Method: Please refer to “3. Poster Presentations”.
     
  2. PC-based Presentations
    1) Data Registration
    • Presentation data for all session rooms can be submitted at either one of PC Preview Centers.
    • After previewing your data, please come to the “Next speaker’s seat”, that is located at the left-front row of each session rooms at least 20 minutes before your presentation, and notify the staff at the operator desk about your arrival.

    PC Preview Center 1:Foyer, B1F, Conference Center
    PC Preview Center 2:Foyer, 2F, Annex Hall

    October 18 (Thu.)
    October 19 (Fri.)
    October 20 (Sat.)
    7:30 - 19:00
    7:30 - 19:00
    7:30 - 15:00
    2) Data Preparation

    A: To those who bring presentation data by recording-media
    • Please check your data at the PC Preview Center at least 1 hour before your presentation, and verify if your presentation works properly at the provided equipment in presence of the operator.
    • The following recording-media are acceptable:
      USB Flash Memory, CD-R (Please bring the backup media.)
      ※ MO, FD, ZIP and Blu-ray are not acceptable.
      ※ Please scan your media using the latest definition of anti-virus software, and bring it with you if not affected any viruses.
    • Please bring your own laptop if your presentation data exceeds 1GB.
    • Windows 10 and PowerPoint 2007/2010/2013/2016 are available for presentation.
    • If your data is made by Macintosh, please bring your own laptop. Your data could be shown on Windows PC, however, your data might be garbled.
    • Only the standard fonts of Windows 10 are bundled.
    • All PCs equipped at session rooms have XGA (1024 x 768) screen resolution.
    • If your presentation runs with Presenter View, please bring your own laptop.
    • If using audio and video in your presentation, please notify the PC Preview Center staff when previewing your data. All related data need to be stored in the same folder. WMV format is recommended. Please be sure to bring the backup data of your presentation.
    • The first page of your presentation data will be projected on the screen with the Slideshow setup when your presentation begins. The Slideshow can be controlled by using a keyboard and mouse on the podium.
      The data will be temporarily stored on the server of the desk, and on a PC in your presentation room, but it will be deleted in a responsible manner after the meeting ends.
    B: To those who bring own laptop
    • Please come to the PC Preview Center at least 1 hour before your presentation, and verify if your presentation works properly with connecting your laptop and the equipped monitor.
    • The type of connector is MiniD-sub15 pin and other types of connector cannot be used. Please bring your connector if your laptop requires any specific connector.

       
    • Please name your presentation data as “(presentation number) (name) (venue number)”.
      Example: O2-2 Yokohama Taro 3
      Please set your screen resolution at XGA (1024 x 768).
    • If using audio and video in your presentation, please notify the PC Preview Center staff.
    • Please remove screen savers, power saving settings and boot password in advance.
    • Please make sure to bring AC power code.
    • Please come to the operator desk at the left-front row of the session room and hand your laptop to the operator at least 20 minutes before your presentation. Your laptop will be returned to you at the operator desk after your presentation has finished.
    • The first page of your presentation data will be projected on the screen with the Slideshow setup when your presentation begins, so please use the monitor and mouse setup on the podium during your presentation. Your laptop is placed on the operator desk and connected with the USB connector for a keyboard and mouse. The Slideshow can be controlled by using a keyboard and mouse on the podium.
    • Presenter View can be run with your presentation if you bring your own laptop. If using Presentation View in your presentation, please notify the PC Preview Center staff.
    • Please be sure to bring the backup data of your presentation.
    • After your presentation, please come to the operator desk at the left-front row of the session room as soon as possible to receive your laptop.
     
  3. Poster Presentations
    1) Poster Panel Instruction
     
    • The poster panel, as illustrated below, will be provided for each presentation.
    • The poster number will be displayed at the left-top side of the panel (20cm x 20cm).
      Please prepare your abstract title, author's name and affiliation (70cm x 20cm) on the right-top side.
    • Please prepare your poster W90cm x H170cm, at maximum.
    • Any posters remain displayed on the panel after the removal time will be disposed by the congress secretariat.
     
     
    2) Display / Presentation Schedule
     
    Poster Number Date Mounting Viewing Discussion Removal
    P1-1 ~ P61-8 Oct 18 (Thu.) 9:00 - 11:00 11:00 - 17:30 17:30 - 18:30 18:30 - 19:00
    P62-1 ~ P122-8 Oct 19 (Fri.) 8:30 - 11:00 11:00 - 17:50 17:50 - 18:50 18:50 - 19:20
     
    3) Presentation Method
     
    • The presentation and discussion will be taken place with moderators.
    • Please come in front of your poster at least 10 minutes before your session.
     
  4. Disclosure of conflicts of interest related to presentation abstracts (Conflict of Interest: COI)
    Industry-academic collaborative clinical oncology research brings benefits to society (public interest) through the fruits of discharging academic and ethical responsibility, as well as money, status, rights, and other benefits (private interest) acquired in connection with industry-academic collaboration. When these two types of benefits are in conflict within an individual researcher, it is called a “conflict of interest.” Conflict of Interest is inevitable in today’s complex social activities, and legal restrictions apply to certain activities. The Clinical Oncology Research Conflict of Interest Policy was established at the JSCO Annual Meeting in 2007, and presenting authors have been obligated to disclose their COI status from 2008 in order to ensure the fairness of the presentations on clinical research at Annual Meetings.
    Moreover, the guideline entitled “Oncology Research Conflict of Interest Policy,” enforced starting from April 2013, applies not only to clinical research, but also to all the medical studies including bioscience research, basic medical research and clinical trials. Disclosure is required for all matters that occur from two years prior to abstract submission to the time of presentation. We also ask you to disclose such conflicts of interest in the last part of your slides in your presentation (The COI of co-presenters do not have to be disclosed). Please refer to the guidelines published on the Japan Society of Clinical Oncology website for further details
    (http://www.jsco.or.jp/english/index/page/id/77).

 

To Chairs and Moderators

  1. To Chairs
    Chairs are requested to take their seats at the right-front of each session rooms at least 15 minutes before the sessions start. The session room staff will confirm your name and inform you of the information of the session if needed. Progress will be at your discretion, but we ask for your cooperation with regard to punctuality.

     

  2. To Moderators
    Moderators are requested to check-in at the Poster Moderator Check-in Desk in the Exhibition Hall A+B at least 15 minutes before, and wait in front of the poster panels of the designated session. Progress will be at your discretion, but we ask for your cooperation with regard to punctuality.