To Presenters, Moderators and Chairpersons

TOP > To Presenters, Moderators and Chairpersons

To Presenters

  1. Presentation Formats
    1) Special Presentation (SP), International Symposium (ISY), Symposium (SY), Organ Symposium (OSY), and Panel Discussion (PD)
    • Please make a PC-based presentation.
    • Presentation Time: Please follow the instructions of the moderator.
                (informed by the secretariat prior to the congress)
    • Presentation Method: Please refer to “2. PC-based Presentations”.
    2) International Session (IS)
    • Please make a PC-based presentation.
    • Presentation Time: 6 minutes talk and 2 minutes Q&A
    • Presentation Method: Please refer to “2. PC-based Presentations”.
    • Presentation Language: English
    3) Digital Poster (P)
    • Please make a monitor-based presentation.
    • Presentation Time: 5 minutes talk and 2 minutes Q&A
    • Presentation Method: Please refer to “3. Digital Poster Presentations”.
     
  2. PC-based Presentations
    1) Data Registration
    • Presentation data for all session rooms can be submitted at either one of PC Preview Centers.
    • After previewing your data, please come to the “Next speaker’s seat”, that is located at the left-front row of each session rooms at least 20 minutes before your presentation, and notify the staff at the operator desk about your arrival.

    PC Preview Center 1:Foyer, B1F, Conference Center
    PC Preview Center 2:Foyer, 2F, Annex Hall

    October 20 (Fri.)   7:30 - 17:30
    October 21 (Sat.)   7:30 - 18:00
    October 22 (Sun.)   7:15 - 15:00
     
    2) Data Preparation

    A: To those who bring presentation data by recording-media
    • Please check your data at the PC Preview Center at least 1 hour before your presentation, and verify if your presentation works properly at the provided equipment in presence of the operator.
    • The following recording-media are acceptable:
      USB Flash Memory, CD-R (Please bring the backup media.)
      ※ MO, FD, ZIP and Blu-ray are not acceptable.
      ※ Please scan your media using the latest definition of anti-virus software, and bring it with you if not affected any viruses.
    • Please bring your own laptop if your presentation data exceeds 1GB.
    • Windows 10 and PowerPoint 2003/2007/2010/2013 are available for presentation.
    • If your data is made by Macintosh, please bring your own laptop. Your data could be shown on Windows PC, however, your data might be garbled.
    • Only the standard fonts of Windows 10 are bundled.
    • All PCs equipped at session rooms have XGA (1024 x 768) screen resolution.
    • If your presentation runs with Presenter View, please bring your own laptop.
    • If using audio and video in your presentation, please notify the PC Preview Center staff when previewing your data. All related data need to be stored in the same folder. WMV format is recommended. Please be sure to bring the backup data of your presentation.
    • The first page of your presentation data will be projected on the screen with the Slideshow setup when your presentation begins. The Slideshow can be controlled by using a keyboard and mouse on the podium.
      The data will be temporarily stored on the server of the desk, and on a PC in your presentation room, but it will be deleted in a responsible manner after the meeting ends.
    B: To those who bring own laptop
    • Please come to the PC Preview Center at least 1 hour before your presentation, and verify if your presentation works properly with connecting your laptop and the equipped monitor.
    • The type of connector is MiniD-sub15 pin and other types of connector cannot be used. Please bring your connector if your laptop requires any specific connector.

       
    • Please name your presentation data as “(presentation number) (name) (venue number)”.
      Example: O2-2 Yokohama Taro 3
      Please set your screen resolution at XGA (1024 x 768).
    • If using audio and video in your presentation, please notify the PC Preview Center staff.
    • Please remove screen savers, power saving settings and boot password in advance.
    • Please make sure to bring AC power code.
    • Please come to the operator desk at the left-front row of the session room and hand your laptop to the operator at least 20 minutes before your presentation. Your laptop will be returned to you at the operator desk after your presentation has finished.
    • The first page of your presentation data will be projected on the screen with the Slideshow setup when your presentation begins, so please use the monitor and mouse setup on the podium during your presentation. Your laptop is placed on the operator desk and connected with the USB connector for a keyboard and mouse. The Slideshow can be controlled by using a keyboard and mouse on the podium.
    • Presenter View can be run with your presentation if you bring your own laptop. If using Presentation View in your presentation, please notify the PC Preview Center staff.
    • Please be sure to bring the backup data of your presentation.
    • After your presentation, please come to the operator desk at the left-front row of the session room as soon as possible to receive your laptop.
     
  3. Digital Poster Presentations
    1) Presentation Method
    • Presentation data for all digital poster presentations need to be submitted prior to the congress as instructed by the secretariat.
    • Please come to the “Next speaker’s seat”, that is located at the left-front row of each room at least 10 minutes before your session.
    • When starting your presentation, please use the equipment on the podium and display your pre-submitted presentation data on the monitor. You have 5 minutes for your presentation and 2 minutes for Q&A.
    • You will be notified by the bell when your presentation time is up.
    2) To Moderators
      Moderators are requested to check-in at the Digital Poster Moderators’ Check-in Desk in the Exhibition Hall C+D at least 15 minutes before the session. Please wait at the “Next moderator’s seat” at least 10 minutes before the session. Progress will be at your discretion, but we ask for your cooperation with regard to punctuality. You will be notified by the bell when each presentation time is up.
    3) Online Digital Poster Data
      Digital poster presentation data is available via JSCO2017 App during the congress period.
     
  4. Disclosure of conflicts of interest related to presentation abstracts (Conflict of Interest: COI)
    Industry-academic collaborative clinical oncology research brings benefits to society (public interest) through the fruits of discharging academic and ethical responsibility, as well as money, status, rights, and other benefits (private interest) acquired in connection with industry-academic collaboration. When these two types of benefits are in conflict within an individual researcher, it is called a “conflict of interest.” Conflict of Interest is inevitable in today’s complex social activities, and legal restrictions apply to certain activities. The Clinical Oncology Research Conflict of Interest Policy was established at the JSCO Annual Meeting in 2007, and presenting authors have been obligated to disclose their COI status from 2008 in order to ensure the fairness of the presentations on clinical research at Annual Meetings. Moreover, the guideline entitled “Oncology Research Conflict of Interest Policy,” enforced starting from April 2013, applies not only to clinical research, but also to all the medical studies including bioscience research, basic medical research and clinical trials. Disclosure is required for all matters that occur from two years prior to abstract submission to the time of presentation. We also ask you to disclose such conflicts of interest in the last part of your slides in your presentation (The COI of co-presenters do not have to be disclosed). Please refer to the guidelines published on the Japan Society of Clinical Oncology website for further details
    (http://www.jsco.or.jp/english/index/page/id/77).

 

To Chairpersons(Digital posters’ moderators excluded)

Chairpersons are requested to take their seats at the right-front row of each session rooms at least 15 minutes before the sessions start. The session room staff will confirm your name and inform you of the information of the session if needed. Progress will be at your discretion, but we ask for your cooperation with regard to punctuality.