To Presenters, Moderators and Chairpersons

TOP > To Presenters, Moderators and Chairpersons

To Presenters

  1. Presentation Formats
    1) Special Lecture(SL)、International Symposium(IS)、ASCO/JSCO Joint  Symposium(ASJS)、ECCO/JSCO Joint Symposium(ECJS)、ESMO/JSCO  Joint  Symposium(ESJS)、FACO/JSCO Joint Symposium(FAJS)、UICC-Japan/JSCO-Joint International Symposium(UICC)、Luncheon Seminar(LS)、Evening Seminar(ES)、Sponsored Symposium(SSY)
    • Please make a PC-based presentation.
    • Presentation Time: Please follow the instructions of the moderator (informed by the secretariat prior to the congress)
    • Presentation Method: Please refer to “II-2. PC-based Presentations”.
    2) International Workshop(IWS)
    • Please make a PC-based presentation.
    • Presentation Time: 6 minutes talk and 2 minutes Q&A
    • Presentation Method: Please refer to “II-2. PC-based presentations”.
    • Presentation Language: English
    3) International Poster(P)
    • Please make a paper-based poster presentation.
    • Presentation Time: 5 minutes talk and 2 minutes Q&A
    • Presentation Method: Please refer to “II-3. Poster presentations”.
     
  2. PC-based Presentations
    1) Data Registration
    ・Presentation data for all session rooms can be submitted at either one of PC Centers
    ・After previewing your data, please come to the “Next speaker’s seat”, that is located at the left-front of each session rooms at least 20 minutes before your presentation, and notify the staff at the operator desk about your arrival.

    PC Center #1:1F Marine Lobby, National Convention Hall of Yokohama
    PC Center #2:B1F Foyer, Conference Center
    PC Center #3:2F Foyer, Annex Hall

    October 20 (Thu.)    7:15 - 18:00
    October 21 (Fri.)    7:15 - 18:00
    October 22 (Sat.)    7:15 - 15:00
     
    2) Data Preparation
    A: To those who bring presentation data by recording-media
    • Please check your data at the PC Center at least 1 hour before your presentation, and verify if your presentation works properly at the provided equipment in presence of the operator.
    • The following recording-media are acceptable:
      USB Flash Memory, CD-R (* Please bring the backup media in case)
      ※MO, FD, ZIP and Blu-ray are not acceptable.
      ※Please scan your media using the latest definition of anti-virus software, and bring it with you if not affected any viruses.
    • Please bring your own laptop if your presentation data exceeds 1GB.
    • Windows 10 and PowerPoint 2003/2007/2010/2013 are available for presentation.
    • If your data is made by Macintosh, please bring your own laptop. Your data could be shown on Windows PC, however, your data might be garbled.
    • Only the standard fonts of Windows 10 are bundled.
    • All PCs equipped at session rooms have XGA (1024 x 768) screen resolution.
    • If your presentation runs with Presenter View, please bring your own laptop.
    • If using audio and video in your presentation, please notify the PC Center staff when previewing your data. All related data need to be stored in the same folder. WMV format is recommended. Please be sure to bring the backup data of your presentation.
    • The first page of your presentation data will be projected on the screen with the Slideshow setup when your presentation begins. The Slideshow can be controlled by using a keyboard and mouse on the podium.
      The data will be temporarily stored on the server of the desk, and on a PC in your presentation room, but it will be deleted in a responsible manner after the meeting ends.
    B: To those who bring own laptop
    • Please come to the PC Center at least 1 hour before your presentation, and verify if your presentation work properly with connecting your laptop and the equipped monitor.
    • The type of connector is MiniD-sub15 pin and other types of connector cannot be used. Please bring your connector if your laptop requires any specific connector.


       
    • Please name your presentation data as “(presentation number) (name) (venue number)”.
      Example: O2-2 Yokohama Taro 3
      Please set your screen resolution at XGA (1024 x 768).
    • If using audio and video in your presentation, please notify the PC Center staff.
    • Please remove screen savers, power saving settings and boot password in advance.
    • Please make sure to bring AC power code.
    • Please come to the operator desk at the left-front of the session room and hand your laptop to the operator at least 20 minutes before your presentation. Your laptop will be returned to you at the operator desk after your presentation has finished.
    • The first page of your presentation data will be projected on the screen with the Slideshow setup when your presentation begins, so please use the monitor and mouse setup on the podium during your presentation. Your laptop is placed on the operator desk and connected with the USB connector for a keyboard and mouse. The Slideshow can be controlled by using a keyboard and mouse on the podium.
    • Presenter View can be run with your presentation if you bring your own laptop. If using Presentation View in your presentation, please notify the PC Center staff.
    • Please be sure to bring the backup data of your presentation.
    • After your presentation, please come to the operator desk at the left-front of the session room as soon as possible to receive your laptop.
     
  3. Poster Presentations
    1) Poster Panel Instruction
    • The poster panel, as illustrated on right, will be provided for each presentation.
    • The abstract number will be displayed at the left-top side of the panel (20 cm x 20 cm). Please prepare your abstract title, author’s name and affiliation (70 cm x 20 cm) on the right-top side.
    • Please prepare your poster 90 cm x 170 cm, at maximum.
    • Any posters remain displayed on the panel after the removal time will be disposed by the congress secretariat.
     
    2)
    Display / Presentation Schedule
    International Session - Poster (ISP)
    Presentation
    Number
    Date Display Review Discussion Removal
    P1-1~P25-1 October 20 (Thu.) 8:30 - 11:00 11:00 - 16:50 16:50 - 18:00 -
    P26-1~P66-9 October 21
    (Fri.)
    - 9:00 - 16:50 16:50 - 18:00 -
    P67-1~P85-9 October 22
    (Sat.)
    - 9:00 - 13:40 13:40 - 14:50 14:50 - 16:00
     
    3) Presentation Method
    • The presentation and discussion will be taken place with moderators.
    • Please come in front of your poster at least 10 minutes before your session.
     
  4. Disclosure of conflicts of interest related to presentation abstracts(Conflict of Interest: COI)
    Cancer research through industry-academia collaborative study does not only return the results of study obtained through academic and ethical responsibility to society (public interest) but sometimes it also provides some reward to the scholar in the form of money, status, and rights and concessions (private interests). If these two kinds of interest occur at the same time with respect to an individual scholar, we call this a conflict of interest. In the October 2007 conference, this society adopted the “Guidelines on Conflict of Interest in Clinical Cancer Research” and, to ensure fairness in clinical research conference presentations, has required presenters to self-report conflicts of interest since the 2008 conference. In addition, the “Guidelines on Conflict of Interest in Cancer Research” came into effect from April 2013, requiring management of all conflicts of interest in medical research (life science research, basic medical research, clinical medical research, and clinical trials) as well as clinical research. Those planning to make a presentation at this conference have already registered the lead presenters’ conflicts of interests in the two years prior to abstract submission. We also ask you to disclose such conflicts of interest in the last part of your slides or posters in your presentation (The COI of co-presenters do not have to be disclosed). A conflict of interest arises when the presenter receives 1 million yen or more annually as compensation for executive and/or advisory roles, stock market return, or royalties, or a speaking fee or a manuscript fee of 500,000 yen or more, or research funding of 1 million yen or more from a specific company or organization. Please refer to the guidelines published on the Japan Society of Clinical Oncology website for further details
    (http://www.jsco.or.jp/english/index/page/id/77).

To Moderators and Chairpersons

To Chairpersons

Chairpersons are requested to take their seats at the right-front of each session rooms at least 15 minutes before the sessions start. The session room staff will confirm your name and inform you of the information of the session if needed. Progress will be at your discretion, but we ask for your cooperation with regard to punctuality.

To Moderators

Moderators are requested to check-in at the Poster Moderator Check-in Desk in the Exhibition Hall A+B at least 15 minutes before, and please wait in front of the panels of the designated session. Progress will be at your discretion, but we ask for your cooperation with regard to punctuality.